This detailed record-keeping plays a critical role in maintaining a reliable reference for any future disputes or verifications.
Lastly, the notary public makes sure that the content in the document is correct and corresponds with what the parties want to achieve. This way, the parties are aware of the content of the document and their obligations.
completion of the documentation required for the registration of a company in certain foreign jurisdictions; and
The key instances when notarization is required and mandatory include but are not limited to the following:
Notaries perform notarizations, or notarial acts, to deter fraud and establish that the signer understands the document they're signing and that they're a willing participant in the transaction.
These additional steps in a court dispute are avoided in case the document is notarized because, as stated in Section 1, notarized documents can be submitted to the court without having to prove each and every statement made therein.
Since the notary is a state officer, a notary's duties may vary widely from state to state and in most cases, a notary is barred from acting outside his or her home state unless they have a commission there as well.
Generally speaking, a notary public [...] may be described as an officer of the law [...] whose public office and duty it is to draw, attest or certify under his/her official seal deeds and other documents, including wills or other testamentary documents, conveyances of real and personal property and powers of attorney; to authenticate such documents under his signature and official seal in such a manner as to render them acceptable, as proof of the matters attested by him, to the judicial or other public authorities in the country where they are to be used, whether by means of issuing a notarial certificate as to the due execution of such documents or by drawing them in the form of public instruments; to keep a protocol containing originals of all instruments which he makes in the public form and to issue authentic copies of such instruments; to administer oaths and declarations for use in proceedings [.
presenting bills of exchange for acceptance and payment, noting and protesting bills in cases of dishonour and preparing acts of honour
A notary’s official seal or stamp indicates the document has been authenticated, verifying the identity of signatories and the notary’s impartial witnessing of the transaction.
The process of notarization involves the conversion of the status of a private document or an unnotarized document, into a public document.
The notarial register is issued by the Supreme Court which is an official register that can be inspected by persons Notary Public who have presented a document to the notary public for notarization.
There are two primary responsibilities of Notaries: 1) Validate the signer’s identity and 2) Confirm the signer’s willingness and awareness to sign the document or complete the transaction.
Historically there have been some very rare examples of patent attorneys or accountants being appointed, but that now seems to have ceased.